Cascade Zydeco Board Meeting Minutes

Minutes for C.Z Board Meeting on 12-02-2009

Dick Brainard would like to have a discussion about the C.Z. booth at the Blues Festival; we will have an opportunity to speak with Dick at 7:00 PM.

Topics to talk about with Dick::

Are we going to have a C.Z. booth for the 2010 Blues Festival?
How will it be manned?

Relative to the minutes recorded for board meetings, a motion was made by Terri Jo that we do not list specific board member's names with their specific ideas and/or topics of discussion. The motion was seconded by all.

A motion was made by Jim LaLone that the minutes for the November 20009 Board Meeting to be re-submitted with specific board member names omitted, for approval. The motion was seconded by Susan Guz.

C.Z. was contacted by Clarebridge, an Alzheimer's Facility in Beaverton, with a request for us to come and dance and play music at the facility on Saturday, February 20, 2010 from 1:00 PM to 4:30 PM for the residents there.

Does C.Z. want to be involved?
If so, volunteers will be needed.
The R. & R. committee will head up coordinating people to be there, to promote the event and to notify C.Z. publicity with any updates relative to this event.

There was discussion about O.P.B. dropping Zydeco and requesting that C.Z. members write to O.P.B. to protest this decision. However, we were informed that members should wait until C.Z. publicity receives an update regarding this decision on Thursday, 12-03-2009 before sending any protest letters to O.P.B.

Has someone created a "form" letter to us for this purpose?
What about having some kind of a demonstration or protest?
What about creating a petition for people to sign?
C.Z. publicity will create some different "form" letter options to people to use for this purpose.
Communication ideas suggested and/or discussed.

Do announcements about upcoming events and other C.Z. information twice on Wednesdays ? once at the conclusion of the lesson and again at the time when birthdays and/or raffles are announces ? because many people are not there yet at the end of the lesson.

Recruit people with a good strong voice to make the announcements.
Ideas for getting people's attention for announcements:
Use a specific tune ? or the rub board - to signal announcements?
Flash room lights off and on.

Information was presented about an upcoming Zydeco event: a benefit dance "for hurricane victims" on Friday, February 12, 2010 in Longview, WA.

There will be cost involved.
Start talking about it and getting people interested.

A motion was made by Patty Kadel to eliminate the Capital One credit card and seconded by Jim LaLone. All voted yes.

There was discussion about the need for C.Z. business cards the need to develop "brand recognition" for C.Z. with a logo. And that there should be uniformity for all C.Z. communication, the web-site, and the business cards, etc.

Discussion with Dick Brainard regarding what we can do with the C.Z. booth at the Blues Festival.

Sell Zydeco trinkets at the booth? General consensus was ?no?.
C.Z. should submit what we want to do regarding the C.Z. booth to the Blues Festival organization.
There have apparently been issues in past years with manning the booth.
We can have the booth everyday of the Festival but it needs to be fully staffed.
C.Z. needs to develop clear expectations regarding the staffing schedule for the booth and what is expected of the booth volunteers.
A board member suggested that we use feedback from a survey for ideas on ways to improve the C.Z. booth.
An idea was suggested for raising funds to enable us to have the C.Z. booth at the Blues Festival: Have a container for collecting change for this purpose at the Wednesday night CD dances. The donations would be designated for the Oregon Food Bank.

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