Cascade Zydeco

Next Live Band Dance

Details

Link to Next Live Band Event

Cascade Zydeco Board Meeting Minutes

May13, 2009

1. The meeting was called to order by Chair Jim Lalone @ 6:12 pm. In attendance were board members; Jim, Craig, Ryan, Patty, Susan and John.

2. The Minutes of the meeting on 04-04-2009 were reviewed.

3. The Board had already approved a $1500 donation to the Oregon Food Bank. A check was cut and given to Dick Brainard for delivery. The check hasn't been cashed yet.

4. The Board discussed the pros and cons of creating a coupon for a free pass to our Wed. CD dance, to encourage new people to attend. Board voted no for now, but open to future consideration.

5. The CZ Annual Meeting and PicNic was set for August 22, 2009 at Ralph's place. Jim will confirm with Ralph.

A PicNic committee needs to be assembled. They will develop a schedule of events and timetable for the PicNic and annual meeting; develop a budget, a menu provided by CZ and potluck, communication/promotion material and volunteer staff for the event.

Craig has volunteered to assemble the committee.

Approval of a live band for the picnic was given if they can be hired at low cost: what is low cost? Perhaps a local band. Bon Ton is playing for CZ in July. The band committee may be able to help with this; local band. This could also effect the picnic hours, later with a live band.

6. Approval was given for the purchase of a metal fire pit for Ralph, $113, for his facility and funding of the Beau Jacque party. Jim purchased and gave it to Ralph.

7. The Creole Deli in Vancouver promotes CZ and its events. Their first anniversary party is 6-13 and CZ will play music outside and do dance demos and people can dance. CZ voted to promote the party on its website and emails; no ongoing promotion of the restaurant on the website or other.

8. Dance Camp, Dawn has resigned as the director. Much work has been done and certain volunteers are in place. We need a new director to finish up the work of putting on dance camp.

No one from the Board volunteered to be the director. Jim said he and Jamie will discuss when she returns and decide who will do the job. We will need volunteers from the Board and others to get the dance camp done successfully.

First priority for camp is immediate, large scale promotion of the event. Patty is sending an enrollment form to all members. John advocated promoting at all live band dances and CD dances with the Band making an announcement.

Post cards to send to people were discussed. Send to all who might be interested.

A promo board with pictures was suggested, for the Blues Festival and other events. Also, demos at public places; promote dance camp.

6. Carol Spellman is applying for a grant to bring a show of a documentary and the film producer to Portland; re. the displaced musicians from New Orleans. Do we want to participate in a dance event around this showing if she gets the grant? It is to be Cajun music and Too Loose was suggested. CZ could promote the event. Due to the nature of the event, a low ticket price would be needed.

It was suggested to have it Oct. 31 at Norse Hall or the prior Wed. at the PPAA. Lumas to check to see if we have 10-31 reserved at Norse Hall and tell Jim.

We also need to be proceeding with our Halloween Dance options in case this event doesn't materialize; grants can be fickle.

7. Treasurer's report, $17,212 in the bank. Some expenses are outstanding for dance camp.

8. Patty reported that no one responded to her request for new Board candidates for the open positions for the next election. Some of the Board members will continue to serve their two year terms, those who are leaving the Board will have to be replaced through the election.

The Board needs to determine how many Board members will be continuing next year and how many positions will be open through the normal end of their two year term or Board resignations. Matter tabled until the next meeting.

9. The wood salvaged from the PPAA office supply store space has been sold, the remaining amount for $1000. Kudos to John Klindt for keeping it current on Craig's list and to the other volunteers who helped salvage the wood. The money goes into the fund for dance camp.

Kudos also to John and Patty and other volunteers for the raffles and the garage sales to raise money for dance camp; lots of work by them for a good cause.

The total dance camp fund is over $3000.

10. The meeting was adjourned at 7:20 p.m.

Board Minutes List

Information

Committees