Cascade Zydeco

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Cascade Zydeco Board Meeting Minutes

March 04, 2009

1. The meeting was called to order by Chair Jim Lalone @ 6:10 pm. In attendance were board members; Jim, Craig, Jamie, Janine, Ryan and Patty.

2. There was no board meeting in February. The minutes of the board meeting in January were reviewed.

3. The board voted approval for changing Cascade Zydeco's Washington Mutual bank account signature card to have the proper, duly elected officers, who are authorized to sign checks on the account, signatures on file with the bank and the unauthorized signatures removed from the card. This requires removing the signature of Rich Steronko as he is no longer an officer or member of Cascade Zydeco and adding the signatures of the Board Chairperson, Jim Lalone and Board Secretary, Craig T. Schultz to the signature card. The Board Treasure, Patty Kadel already has her signature duly shown on the card and is authorized to sign checks on the account

4. The proposed by laws for Cascade Zydeco were reviewed and approved by the Board with a vote of six approvals, no disapprovals and three absent. The bylaws are approved effective March 4, 2009.

Jim will arrange to have the bylaws posted on the Cascade Zydeco web site and will have the membership informed of the new bylaws.

5. Dick Brainard has reworked his email list, that he uses at Cascade Zydeco's request, to send out information on CZ's dances and events. He can now send these emails out using his new email service without additional cost to him. There is no need to compensate Dick for any cost for sending the emails.

6. Dawn Madrid has resigned from the CZ board effective March 1, 2009. The board can choose to appoint a replacement board member or wait until the next board election to replace Dawn.

The Board decided to ask Susan if she would like to be appointed to the Board for the remainder of Dawn's term, as Susan has show interest and was runner up in the most recent board election. If Susan agrees, she will be appointed to the Board, if not the Board will wait until the next election to fill the board.

7. The next election for board members was discussed. There should be five opening on the board as five board members will have their 2 year terms expire.

It was decided to solicit members to run for the board early and to have a ballot ready to send to members by June 1, 2009. Jim will have a notice put on our web site about needing members to run for the board. Patty will make up notices for our Wednesday CD dances and also send an email to each member.

8. Patty gave a financial report showing that we have over $13,000 in our checking account after paying a $5000 deposit to the camp for our September dance camp.

The special dance camp fund is equal to approx. $1500.

9. The dance committee decided that it would not participate with OTLA in the future for a December dance as we have lost too much money on such dances in the past.

The dance committee discussed having a Christmas/holiday celebration type dance with local live music and maybe a potluck. Perhaps free for CZ members and a nominal charge for non-members and we can find someone to play Santa Claus

10. We discussed our proposed donation to the Oregon Food Bank for the 2009 Blues Festival. The last two years we gave $1500 and are proposing the same this year. This year there are fewer Zydeco bands playing at the festival and less overall Zydeco music. We will have our booth, the Backdoor stage for Zydeco music and the dance floor.

A decision on the donation was postponed for the next Board meeting.

11. The meeting was adjourned at 7:05.

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