Cascade Zydeco

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Cascade Zydeco Board Meeting Minutes

OCTOBER 01, 2008

1. The meeting was called to order by Chair Jim Lalone @ 6:05 pm. In attendance were board members; Jim, Ryan, Rosemary, John, Jamie, Craig, Janine and Patty.

2. The minutes of the last board meeting were reviewed and approved with one correction; Janine's last name is Tebeau-Jemerson.

3. Four people have shown interest in running for the vacant board seat; Dawn, Marsh, Ben and Sue. Prior to having the membership vote on these people for the position Jim L. will ask them to write a paragraph about why they want to be on the Board and qualifications and include a picture. This information will be distributed to the members before a vote is taken. Jim will contact them ASAP and then have the information sent to Barbara to be put on our Website.

4. Patty gave a financial report. After all Dance Camp expenses, we have $14,000 in the bank.

5. Dance camp report by Jamie. We lost $2123 on the camp. The camp went well and all had a good time.

The purpose of Dance Camp falls in line with the purpose of Cascade Zydeco, to promote Zydeco music in the Northwest. THE BOARD VOTED TO HOLD DANCE CAMP IN 2009. Someone has volunteered to head the dance camp committee, not sure who. The Board needs to form the committee to begin the process of preparing for Dance Camp 2009.

6. Jamie reported for the band committee, four live dances are scheduled for Oct., Nov., Dec. 08 and January 09.

A dance for Mardi Gras in February was discussed but not acted on as many people will be out of town for Mardi Gras. The annual workshop was discussed and it was decided to have it in March at Norse Hall, preferably not on ST. Patrick's day. UNCERTAIN WHO IS PLANNING OR TAKING ACTION ON THE WORKSHOP.

7. Cascade Zydeco website was discussed. Barb Wertz is taking over management of the website.

BOARD DECIDED FOR BARB TO CHANGE OUR HOST TO ONE SHE USES. BOARD DECIDED TO REGISTER OUR NEW DOMAIN NAME "CASCADE ZYDECO.COM" AND REGISTER IT FOR CASCADE ZYDECO. ALSO VOTED TO TRANSFER THE OLD DOMAIN NAME "CASCADE-ZYDECO.COM" FROM FRED OBERMANN'S OWNERSHIP TO CASCADE ZYDECO IF HE AGREES. ALSO LINK THE OLD DOMAIN NAME TO THE NEW DOMAIN NAME. BARB WERTZ WILL HANDLE ALL OF THIS.

Barb Wertz stated that CZ needs a set of web development policies that outline how the web site will be used and what will be allowed on the site. THIS MOST LIKELY WILL INVOLVE STATING CZ'S GOALS FOR AND THE PURPOSE OF THE WEB SITE AND THEN DEVELOP THE POLICIES AS TO HOW IT WILL BE RUN; e.g. what types of info. will be allowed on the site, who will have access to the site, members only section, etc. THIS WAS TABLED TO THE NEXT MEETING.

8. A discussion was held on marketing of CZ and its events. Such items as Priorities, Marketing Committee Needed, Use of the Press, Online Calendars, Radio,TV, Hard Copy-flyers, posters, email list-CZ develop its own, Dance demos, coordination with other Zydeco groups-e.g. Seattle, Eugene, other.

JIM L. ASKED THE BOARD TO THINK ABOUT WHAT OUR GOALS SHOULD BE FOR CZ. WHAT WE WANT CZ TO LOOK LIKE AND BE DOING. WHAT KIND OF MARKETING WE WOULD NEED TO ACHIEVE THE DEVELOPED GOALS.

THE BOARD VOTED TO HOLD BOARD MEETINGS TWICE A MONTH, 1ST AND 3RD WED. 6PM @ PPAA, MAIN GOAL TO WORK ON THE GOALS AND MARKETING ISSUE.

9. Board discussed dedicated funding for Dance Camp; fund raising methods or events to raise funds to keep Dance Camp ongoing and affordable. CZ bought a supply of Brian Jack CD valued at $10 on the market and will do a test lottery for them on Wed. nights at the PPAA. The price per ticket wasn't established but Patty will decide when the test is done. IT APPEARS LIKE THE BOARD NEEDS TO ADDRESS THE ISSUE OF DEDICATED FUNDING FOR FUTURE DANCE CAMPS AND MAYBE SET SOME POLICIES OR GUIDELINES FOR DOING THIS. MAYBE A COMMITTEE TO WORK ON THIS.

10. Jim L. requested that the minutes of this meeting be sent out ASAP, so here they are.

Secretary Craig

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